Volunteer Administrator

At RSPCA Buckinghamshire South Branch, we are looking for a highly efficient volunteer administrator to help our busy team with essential admin tasks. By donating your time and skills, you’ll play a key role in helping us run smoothly and effectively, ensuring we can continue making a difference to the lives of animals.

What You’ll Be Doing:

Assisting with general administration duties as required such as:

• Designing and placing adverts for volunteer roles, updating online resources, processing applications and arranging induction and training 
• Researching potential suppliers, requesting and comparing information such as prices and the types of services offered
• Helping to arrange local events including researching potential venues, coordinating a team to attend, arranging publicity and set up, preparing event materials such as leaflets and posters, arranging printing etc, updating and sharing documentation such as risk assessments
• Assisting the animal team with admin such as updating animal records, checking and maintaining stock records of microchips, vaccines etc
• Liaising with local partners and other organisations such as vets, local businesses, other charities, or other parts of the RSPCA on a variety of issues
• Contacting local businesses to discuss opportunities to work together and support our work
• Answering enquiries from volunteers or suppliers, mostly by email
• Keeping internal information sources up to date, such as spreadsheets with volunteer details, details of quotes from suppliers etc 
• Ensuring all data is handled confidentially in line with data protection regulations

What We’re Looking For:

• Good organisational skills with attention to detail.
• Ability to work independently and as part of a team.
• Strong communication skills, both written and verbal.
• Professional, and an excellent standard of written English as most correspondence will be by email.
• Good IT and administrative skills, including experience with email communication.
• An understanding of data protection and confidentiality principles.
• You will need to have your own laptop or computer.
• Volunteers must be aged 18 or over.
• A commitment of at least 8 hours per week - this can be one full day or carried out over several days - for a minimum four month period.
• Applicants must be UK-based.

What’s in It for You?

As a volunteer administrator, you will:

• Support a worthwhile cause and help improve animal welfare.
• Gain valuable skills and experience in administration to enhance your CV.
• Be part of a friendly and dedicated team.
• Enjoy a fun and fulfilling role at the heart of the local community.
• Enjoy training and development opportunities, including induction and ongoing support.
• Have access to the RSPCA Learning Hub with a wide range of training materials.

Disclaimer:

Our voluntary roles are subject to:

• An informal interview and trial period.
• Submission of two referees’ contact details.
• Completion of relevant training and assessments for the role.