Trustee and Treasurer

Summary of Responsibilities

Charities Commission

• Act as the registered contact for the Charity.
• Maintain and update Charities Commission records as and when required.
• Upload annual accounts in accordance with reporting deadlines.

Accounts

• Maintain an up-to-date spreadsheet recording all income and expenditure.
• Keep accurate soft and hard copies of all accounting documentation for record-keeping and audit purposes.
• Prepare for and arrange the annual audit of accounts.
• Make cheque payments in a timely and appropriate manner.

Bank

• Act as the registered contact for the bank.
• Maintain online access to current and deposit accounts.
• Update the bank’s records regarding trustees with account access and authorised signatories.
• Take responsibility for all correspondence received from the bank.

Electricity

• Act as the registered contact for both the electricity supplier and the utility broker.
• Provide monthly meter readings to the supplier.
• Agree new electricity supply contracts via the broker at the end of each fixed-term contract.
• Take responsibility for all correspondence received from the electricity supplier.

Powys County Council

• Act as the registered contact for Business Rates and Refuse Collection.
• Notify Powys County Council each quarter of the dates when refuse collections are required (to avoid default charges for weekly recyclable or three-weekly non-recyclable collections).
• Complete any grant applications that the organisation may be entitled to submit.

The current treasurer is available to offer a comprehensive handover and support the new trustee once in role. The above is a guide to assist a future trustee in understanding the role. The chair and vice chair are happy to assist and support.